Are Duval County Records Public?

Yes. The Florida Sunshine Law (Florida Statutes, Chapter 119) makes all records created, received, or maintained by government agencies in Duval County while conducting official business unless a specific exemption applies.

The law defines "public records" as all documents, papers, letters, maps, books, photographs, tapes, films, sound recordings, data processing software, or other particulars, regardless of their physical form, features, or means of transmission. The Public Meetings Law (Chapter 286) further reinforces transparency by requiring that minutes of government meetings remain open to the public.

These laws apply to all state and local government entities within the county, including departments, municipalities, law enforcement agencies, school boards, and independent authorities operating with public funding. However, Duval County court records are handled separately under Florida Rules of General Practice and Judicial Administration, Rule 2.420.

What is Exempted Under the Florida Public Records Act?

The Sunshine Law guarantees public access to official records, enabling oversight of government operations. It also establishes a balance between transparency and the necessity for confidentiality by exempting certain records from public disclosure.

The statute’s exemptions are generally categorized into five groups:

• Agency Administration records – Covers internal policies, preliminary drafts, and privileged legal communications.
• Agency Investigations records – Protects active investigations, sensitive law enforcement records, and intelligence data.
• Security and Fire Safety records – Restricts access to emergency response plans, security measures, and vulnerability assessments.
• Agency Personnel Information – Shields certain employee records, including medical files, disciplinary actions, and personal contact details.
• Other Personal Information – Exempts sensitive personal data such as social security numbers, financial records, and health-related information.

Other exemptions specified in the statute include the following:

• Trade secrets
• Cybersecurity information
• Copyright records
• Identity information of victims of crimes or accidents.

Duval County Public Record Search

To conduct a public records search in Duval County, individuals must first identify the type of record sought and the agency responsible for maintaining it. Knowing the correct records custodian is crucial, as submitting a request to the wrong department may result in denial or unnecessary delays.

The Public Records Department of the County Clerk of Court's office helps the public by providing directions to the proper department for each record request. Requests to the office may be lodged in person, via phone, via email, through the mail, or via facsimile:

Duval County Clerk of Courts
Attn: PUBLIC RECORDS DEPARTMENT
501 West Adams Street, Room 2338
Jacksonville, FL 32202
Phone: (904) 255-1828

Mailing Address:
Duval County Clerk of Courts
Attn: PUBLIC RECORDS DEPARTMENT
501 West Adams Street, Room 2338
Jacksonville, FL 32202

Requestors should, however, note the following information:

• Agencies do not create or compile records that do not exist.
• Requests should be as clear and specific as possible.
• Fees may apply for copies, certifications, or extensive searches.
• Agencies typically respond within a reasonable timeframe but may extend processing if necessary.

Find Public Records For Free in Duval County

A reliable way to access public records in Duval County for free is by visiting the official custodian’s office during business hours or utilizing the no-cost options provided by the relevant public agency. Additionally, these records can be searched for free through third-party websites.

Third-party websites are independent online databases managed by private entities. These vendors compile public records from various sources, including official repositories. Due to their extensive databases, these platforms offer a convenient starting point for locating public records. These websites can conduct searches across multiple U.S. jurisdictions, including nationwide. Also, searches on these platforms typically require minimal details, such as a first and last name.

However, parties should note that information obtained from third-party databases might have to be verified, as these sources may contain inaccuracies or be subject to data limitations.

How to Remove Information From Public Records Free

Florida Statute § 119.071 permits individuals in specific professions, along with their spouses and children, to request the removal of certain personal information—such as home addresses and telephone numbers—from Duval County’s official records. A written request using the designated form is required for processing.

In compliance with this statute, a thorough search of public files must first be conducted to identify files containing the protected information. Online searches for these records are available through the Clerk's official records portal. For in-person public record searches, the Official Records Department provides access to public records for review during business hours. The petitioner will need to complete the Request for Confidentiality form. For further details or assistance, contact the Public Records Department at (904) 255-1828.

Who Can Access Duval County Public Records in Florida?

The Florida Statutes, Chapter 119, holds that all state, county, and municipal documents are open for personal inspection and copying by anyone. This broad definition encompasses documents, maps, tapes, photographs, films, sound recordings, data processing software, and other materials made or received in connection with official agency business. This means that regardless of citizenship or residency, any individual or entity has the right to access public records without demonstrating a specific interest or purpose. Requests can be made in person, over the telephone, or in writing, and agencies are required to honor these requests, provided the required fees are paid.

What Happens if I Am Refused a Public Records Request?

Per The Florida Statutes, government agencies must provide access to public documents unless a specific exemption applies. A public records request in Duval County may be denied for any of the following reasons:

• When a request is too broad and fails to clearly define the exact information sought.
• When the requested record is explicitly exempt under Florida law or withheld based on a statutory exemption.
• When a request is directed to the wrong records custodian.

If a request is denied, the initial step involves obtaining a written explanation from the agency that details the statutory basis for the refusal. If the denial appears unjustified, a formal appeal can be initiated by preparing and submitting a written request for reconsideration, explicitly stating the reasons the refusal may be improper and citing relevant legal provisions where applicable.

If a direct appeal to the record custodian fails, the requestor may petition the Duval County Circuit Court for a court order. Florida law grants courts the authority to mandate the release of wrongfully withheld records. Additionally, if the court determines that the agency has violated public records laws, it may order the agency to cover attorney fees incurred by the requestor.